Irrespective of the position you hold in the company that you work for, you might have been given the task of throwing a corporate event alone or with a team. If you aren’t properly prepared, chances are you might panic and end up doing a bad job ruining your corporate career. Don’t worry if you are completely new to organizing a great corporate event, read through this article to help you with the task.
Understand the purpose of the event
Most of the time, the events become a failure because the organizers have not understood what the event is about. Talk to your superiors and the fellow team mates to clearly understand what the event is about and identify the key stakeholders who would be benefitted from it. This step will ensure that the event flows smoothly.
Companies are very strict on their payment terms and therefore, you will have to provide reasoning for every cent you spend. Make sure you allocate sufficient amounts carefully for the important aspects such as photography and videography services to avoid unnecessary cost increases. It is important that the participants get the maximum benefit out of the event so making the agenda is very important. Make sure to add some ice breakers and to make the event as enjoyable to the colleges as much as possible. A great event happens when the participants enjoy the proceedings.
Deciding the suppliers
A corporate event showcases your company’s brand and therefore it is important to uphold the brand image. Be careful when selecting the caterers, stationary printers, and speakers etc. A mistake in the corporate world cannot be easily undone and it can affect your career sometimes. Whatever it is making sure you have drafted a document including the terms of trade so that the process would be much smoother and easier to rectify.
A company comprises of different people having different skills and abilities for different tasks. While it may look easier to manage everything on your own, make sure to collaborate with the assigned team always and make sure to divide the tasks among the members. This will ensure that the tiny details under each task are paid proper attention.
Make sure you have back up plans in place for possible scenarios that might not go as planned. For example, in case the pen drive doesn’t work, make sure to have a portable hard drive ready as well. It is always better to have the emergency plan than running around during the event. Also, in case you are having a difficult situation after the party where you are facing issues where the company funds are at risk, make sure you have tied with credit reporting agencies to avoid other disappointments as you are dealing with company funds which you are answerable for. To learn more about debt collection please check out https://en.wikipedia.org/wiki/Debt_collection.
Ready for feedback
Almost all companies are looking to be better every day and therefore make sure to be ready to obtain formal feedback from the participants regarding the event. You could use feedback forms, automatic forms or informal interviews/discussions with the participants to discuss the positives and the negatives. If you follow these simple and effective steps, you are sure to be able to achieve a well-planned corporate event. But, remember, in most situations, team work makes the dream work.